ERP Cost and TCO Line Builder
Mark your scope and we will produce the line items that will make up your five-year total cost of ownership, with a complexity level for each.
This tool does not quote prices. ERP cost depends on user count, module scope, integration count and migration scope. Publishing an unverified figure would be misleading. The tool shows which lines must be priced in writing when you request a proposal.
What do the lines mean?
Licence
Based on user count and module scope. Ask in writing for the annual maintenance rate and whether API access is included.
Configuration
Every item not covered as standard. Ask proposals to mark standard / configuration / development.
Data migration
Cost is driven by a decision, not volume: opening balances, three years, or full history.
Integration
Each integration is its own line. Which system, which direction, what frequency — all three must be written.
Training
Plan it by role. Developing key users lowers consultancy cost in later years.
Annual maintenance
Usually a percentage of licence. Over five years it can exceed the one-off lines.
Internal staff
The time your own people spend on the project. The most commonly omitted budget line.
Version upgrades
Whether your configurations survive upgrades determines the cost three years out.
The real cost of an ERP project ↗ ERP selection guide ↗ ERP consulting and development ↗